Position: Administrative Officer
Duration of the Contract: 1 year with annual renewal of the contract (subject to availability
of funds)
Probation period: 3 months. The contract will be continued based on satisfactory
Reports to: Administrative Manager
Station: AIPP Regional Secretariat, Chiang Mai, Thailand
Application call date: May 6, 2021
Application deadline: May 31, 2021
Interview: Only shortlisted candidates will be notified for the interview.
Type of job: Part time (3 days a week)
Background: The Asia Indigenous Peoples Pact (AIPP) is a regional organization of
Indigenous Peoples Organizations in Asia established in 1992 by Indigenous Peoples’
movements. AIPP is committed to the cause of promoting and defending Indigenous Peoples’
rights and human rights and also articulating and advocating for Indigenous Peoples’ issues
and concerns at the national, regional and global levels. For details please visit
A. Specific Duties and Responsibilities of Administrative Officer are to:

  1. Ensure the processing of work permits and visa of the foreign staff, including interns
    and volunteers as needed.
  2. Maintain the filing of staff records such as work-permit, visa, health and travel
    insurance and house rent agreement etc.
  3. Manage the AIPP library and ensuring up-to-date maintenance of publications and
    resource center.
  4. Assist the Administrative Manager in the preparations of workshops, meetings or
    events, including logistics arrangements in and outside of Thailand.
  5. Assist Logistic Officer with the proper filing and inventory of organizational assets and
    distribution of publications.6. Prepare monthly progress report and monthly work plan for submission to the
    Administrative Manager.
  6. Support in administrative and other work as appropriate assigned by the management
    and the Administrative Manager.
    B. Required Skills and Qualifications
  7. Level of education: Bachelor’s degree on Administration Business, Social Work, or
    other relevant subject.
  8. Person must be an Indigenous person (Tribal person) from Thailand.
  9. Experience of working on human rights issues or with Indigenous
  10. Minimum one years’ relevant experience in visa and work permit
  11. Positive attitude and ability to work in a multi-ethnic/social environment.
  12. Flexible and able to multi-tasking and work under pressure.
  13. Fluent in English & Thai speaking and writing.
  14. Negotiation skills.
    Salary will be based on the salary criteria approved by the Executive Council of AIPP.
    Interested Indigenous persons from Thailand (applicants from member-organizations will be
    given a priority) can submit their application along with an updated CV, two references having
    complete contact details (including email address and, phone number) and two reference letters
    to the following email addresses:
  15. Mr. Adrian Marbaniang at email: [email protected]
  16. Ms. Kamonphan Saelee at email: [email protected]