Article V. Programme Committees: Composition and Functions
Section 1. The composition and criteria of the Programme Committees shall be based on the following:
- Designated representatives by member organisations who posses the required skills, knowledge and has the time to be an active member of the concerned committee.
- Indigenous leader from network with expertise on the specific programmes/issues and or directly involved in the issues relating to the specific programme in their own organisation, intuitions or community.
- An overall criteria on gender balance, representation from the sub-regions, gender and participation of youth shall be applied in the formation of programme committees.
Section 2. Member organisation can replace their representative to the Programme Committees through notification with justifiable grounds/basis for replacement to the Executive Council In-Charge, the Secretary General and the Programme Coordinator.
Section 3. Any member who is not in communication for one (1) year or have not participated in the Programme Committee meetings or activities shall be classified as inactive and replaced after notification by the Programme Committee in consultation with member organisations in the respective sub-regions.
Section 4. An indigenous expert who is not in communication for 1 year or have not participated in the Programme Committee meetings shall be classified as inactive and replaced after notification by the Programme Committee in consultation with the Executive Council in charge and the Secretary General.
Section 5. The primary function of the AIPP Programme Committees shall be to provide advice and guidance to the staff in charge for implementing the programme and activities under its purview.
Section 6. The Committees shall conduct meetings at least once in two years to assess the progress of the implementation of its work in the previous year and to plan for the one to come.
Section 7. The Committees shall receive and deal with suggestions, comments, recommendations and other matters from AIPP members and contacts regarding the implementation of programme and activities under its purview in consultation with the SG/DSG and the Chairperson.
Section 8. The Executive Council’s representative in the respective Programme Committees with the support of the SG/DSG assistance from the respective Programme Coordinators, shall be active in providing guidance to programme planning and implementation.
Section 9. The Executive Council representative in the Programme Committee may delegate his/her tasks to other members of the EC on a case to case basis depending on the circumstances.
Section 10. The Programme Committees shall do all that is necessary to uphold and implement the aims and objectives of the AIPP and shall report on the progress of its work to the Executive Council through the Council’s representative in the respective Programme Committees.
Section 11. In any eventuality that programme committees fail to function properly due to in active members, the secretariat through the SG/DSG in consultation with the assigned EC member shall recommend steps to reconstitute the members of the programme committees.