Call for Applications: Section Head – Management Position

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ASIA INDIGENOUS PEOPLES PACT (AIPP)

REGIONAL SECRETARIAT

CHIANG MAI, THAILAND

 Position:  Section Head (SH) – Management Position 

Section:  Institutional Support Services

Duration of the Contract: 3 years with minimum 3 months to maximum 9 months probation. The contract will be renewed annually subject to performance and availability of funds

Reports to:  Management Team and the Secretary General

To supervise: Programme coordinators of the Communication Development and Regional Capacity Building

Duty Station:  AIPP Regional Secretariat in Chiang Mai, Thailand

Level of Education:  At least Bachelor’s Degree with the field of specialization on Organizational Development and Management

Date of Announcement:  

The Asia Indigenous Peoples Pact (AIPP) invites for the applications from qualified and competent candidates for the position of the “Section Head” for the Institutional Support Services Section in the Regional Secretariat, based in Chiang Mai, Thailand.

Background:

The AIPP is a regional organization founded in 1988 as a platform for solidarity and cooperation among indigenous peoples in Asia. It actively promotes and defends indigenous peoples’ rights and human rights, sustainable development and management of resources, as well as environment protection.  For detail visit www.aippnet.org

The AIPP secretariat has three main sections– Thematic Programmes (TP) SectionInstitutional Support Services (ISS) SectionAdmin and Finance Section.  These sections collectively implement the following strategic programmes: Environment, Indigenous Women, Human Rights, Regional Capacity Building (RCB), Organizational Strengthening, and Communications Development (CD) to raise awareness; build capacities for indigenous peoples’ empowerment and conduct sustained advocacy, networking and alliance building based on the strategic plan of AIPP to achieve its mission.

Major Duties and Responsibilities of the Section Head (SH):  

The Section Head (SH) is responsible for supervising the Institutional Support Services Section as outlined in the AIPP Organizational Manual.

S/he shall be responsible for the following functions:

A. Institutional Strengthening

  • Design the capacity development programmes for AIPP and its members based on the needs assessment in close consultation with the Regional Capacity Building Programme Coordinator
  • Update the Executive Council (EC) and the members on organizational matters (quarterly updates from the Secretariat – summary of EC meetings, new projects, staffing schedule, new engagement, etc.)
  • Provide support in the organizing and conduct of key organizational meetings (Executive Council meetings, sub-regional meetings of members, and AIPP General Assembly among others)
  • Provide support in the organizational strengthening of members and partners
  • Ensure the coordination for organizational strengthening and disaster support for members through the AIPP Fund
  • Ensure the implementation of the plan for Institutional strengthening in consultation with the SG and the EC
  • Ensure the implementation of the staff development plan in close collaboration with the section Head on Finance And Admin
  • Ensure the proper recording and filing of organisational documents

B. Management and Supervision of the ISS Section

  • Responsible for overseeing the management and implementation of the Communication Development programme and the Regional Capacity Building programme
  • Develop and maintain a programme monitoring information system for the programmes under the Institutional Support Services and submit regular reports to Secretary General/Management Team
  • Review and comment on programme reports from the ISS Section programmes
  • Prepare the annual work plan and budget and the annual report of the Institutional Support Services Section
  • Take initiative in fundraising, particularly for the Institutional Funding and       Communications Development, and Regional Capacity Building Programmes
  • Ensure inter-programme collaboration, optimization of resources, and coordination within the section and with other sections
  • Report to and brief the SG on pertinent programme issues, challenges and achievements related to institutional support and make recommendations accordingly

C. Overall Management Functions

  • Develop a project catalogue to support the implementation of the strategic plan
  • Provide support in the development and updating of a standardised management guidelines for inter alia, organisational management, finance, administration and programme management
  • Ensure the regular updating of all Sections in close coordination with other SH including regular update on new documents in the OwnCloud
  • Assist in checking the quality of proposals and ensuring that the needs and priorities of members and partners are reflected in the proposals

III. Minimum work requirements:

The applicant must be an ‘Indigenous person’ from the Asia

Knowledge and Qualification:

  • Bachelor’s degree with specialization in Organizational Development and Management
  • Comprehensive understanding of organizational development and project/programme management including the development and use of appropriate tools and guidelines
  • Comprehensive knowledge and understanding of indigenous peoples rights, issues and concerns especially of indigenous peoples in Asia.

Experiences:

  • Minimum of 3 years experience in a senior management position including being responsible for strategic management, fund raising, networking and advocacy and staff management
  • Minimum of 3 years experience working with local, national, regional and international IP organisations, government agencies, civil society organisations etc.

Skills and Abilities

  • Strong analytical skills and English writing skills for project and programme reports, project proposals and staff evaluation reports
  • Strong organizational development and programme and project management skills (detailed planning, implementation, monitoring, evaluation) including the development and use of appropriate tools and Guidelines
  • Skills in human resource management and development
  • Knowledge and skills on logical framework and finance monitoring and budgeting
  • Excellent communication skills in written and verbal English. (More than 7.5 score in English test)
  • Excellent in facilitation and presentation and motivation skills
  • Self-motivated, dynamic, creative and energetic
  • Positive attitude to working in a multi-ethnic/social environment
  • Flexible to do multi-tasking and to work under pressure
  • Willing to travel throughout Asia and beyond, when needed

Remuneration and benefits for the coordinator include:

  • Salary and benefits including 13th month pay
  • Housing and personal communication allowance.
  • Health Insurance including annual executive medical check-up
  • Travel fare for annual home visit for foreign staff
  • Paid holidays including 2 weeks year-end holiday
  • Related cost for work permit and visa

Salary rate shall be based on the salary criteria approved by the Executive Council of AIPP

Interested indigenous persons from Asia (applicants from member-organizations are encouraged) can submit application (indicating ethnicity) together with updated CV with at least two references with complete contact details (including email address and, phone number) and two reference letters by 9 January 2017 to following email addresses:
saofina@aippnet.org, robie@aippnet.org

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